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Healthcare Workforce Management Simplified

Kimedics provides comprehensive workforce management capabilities tailored for healthcare organizations. Our all-in-one platform tracks roster and scheduling performance, identifies trends, and supports collaboration across your entire healthcare ecosystem. 

Product-Header-Main

Healthcare Workforce Management Simplified

Kimedics provides comprehensive workforce management capabilities tailored for healthcare organizations. Our all-in-one platform tracks roster and scheduling performance, identifies trends, and supports collaboration across your entire healthcare ecosystem. 

Book a Demo
Product-Header-Main

Manage Your Whole Workforce

Kimedics gives you unified command over your entire workforce. Our platform centralizes roster management, credentialing, scheduling, compensation, and analysis for your total workforce and all of the locations, clients and vendors you manage. Healthcare staffing depends on collaboration, this focus on uniting teams allows our users to onboard new hires faster, validate time cards, and ensure proper privileges and active state licensure. With robust roster management and workflow automations, Kimedics allows you to govern your workforce confidently and collaborate seamlessly across all the stakeholders it takes to get your schedule filled and paid.

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Kimedics Products

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Recruiter

Give your staffing suppliers and clinicians easy access to your open needs with our job posts. Our templated posts ensure you get the valuable data you need to ensure quality candidates. Easily set up matching criteria for board specialties, state licensure and rates to ensure you are saving time reviewing the right candidate that match your specific practice needs. Nothing is as precious as your medical director’s capacity and when they have to interview or review a presentation, you want to make sure it is a fit. Our smart flags easily let you track new jobs, old jobs, jobs with no submissions and more to make it easy to manage at a practice, region or across your whole organization to ensure your needs get filled. We also help you track critical KPIs like time to fill, time to first submission, # submissions per job, rates, % match and more.

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Roster Management:
On-boarding and Credentials

Set up workflows that match your process to ensure your teams organization wide are getting the right approvals and checklists complete at each step in your process. Workflows can be set up for candidate selection, on-boarding, privileging, state licensure, and more. Engage all the teams you need within your organization or with your client and staffing suppliers to move faster. When it comes to filling needs, time to fill is critical and our staff portal, vendor portals and client portals can make working together as efficient as possible. 

Our smart form document automation add on allows organizations to unlock efficiency gains by prepopulating clinician and staff forms and documents so you never start from scratch again. Reduce repetitive data entry and track completion to efficiently manage business operations for your healthcare organization.

Centralize clinician and staff data in one place and with the ability to integrate to NPI database. Kimedics workforce management software makes it easy to manage credentials, privileges, licenses,statuses and more. Get alerts on upcoming expirations, increase team capacity, and decrease privileging waste.

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Roster Management:
On-boarding and Credentials

Set up workflows that match your process to ensure your teams organization wide are getting the right approvals and checklists complete at each step in your process. Workflows can be set up for candidate selection, on-boarding, privileging, state licensure, and more. Engage all the teams you need within your organization or with your client and staffing suppliers to move faster. When it comes to filling needs, time to fill is critical and our staff portal, vendor portals and client portals can make working together as efficient as possible. 

Our smart form document automation add on allows organizations to unlock efficiency gains by prepopulating clinician and staff forms and documents so you never start from scratch again. Reduce repetitive data entry and track completion to efficiently manage business operations for your healthcare organization.

Centralize clinician and staff data in one place and with the ability to integrate to NPI database. Kimedics workforce management software makes it easy to manage credentials, privileges, licenses,statuses and more. Get alerts on upcoming expirations, increase team capacity, and decrease privileging waste.

Roster-Product-Screens

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Scheduler

Schedule staff across multiple locations with ease. Create templates for shifts and staffing models. Manage open shifts and availability across staff and clinicians. And easily collaborate with staff, vendors and clients on open shifts to get them claimed and filled as fast as possible. The united scheduler lets you easily track open shifts across your whole organization to make the best planning decisions for staffing strategically.

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Approvals

Validate schedules with mobile time submission and approval workflows with your staff, vendors and clients. Manager approval workflows ensure accurate pay and bills instantly and accurately with rates automatically linked to shift activities.

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approvals

Approvals

Validate schedules with mobile time submission and approval workflows with your staff, vendors and clients. Manager approval workflows ensure accurate pay and bills instantly and accurately with rates automatically linked to shift activities.

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Pay-icon

Pay/Bill Automation

Contracts and rate structures in healthcare are complex! Our granular shift level rates allow you to customize rates and structures like never before. Say goodbye to spreadsheets and pay or bill errors. Our pay automation connects rates to the schedule and timesheets to allow easy forecasting for pay, bills and invoices. Our statements features allow for auto generating statements for provider compensation, bills to vendors and invoices for clients. Healthcare organizations can now unite their internal and vendor spend in one place for unmatched rate, spend and KPI visibility.

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Optimize Your Workforce 

Kimedics optimizes your most precious asset - your caregivers. Create efficient staffing models, manage open shifts skillfully, and enable performance-based scheduling to align labor to demand. Our analytics quantify clinician and staff productivity, forecast budgets, and highlight optimization opportunities. Smooth workforce coordination translates to better staff satisfaction, increased cost efficiency, and ultimately higher quality care. Kimedics gives you the insight and control to continuously improve.


Workforce Optimization Features

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Analytics

Get access to real-time operational and financial tools to optimize healthcare workforce management. Our software enables access to operations data, forecasting based on schedules, instant spend data across your internal and external spend, rate differential tracking, and in-depth analysis. We customize financial reporting so you can forecast costs, analyze KPIs, calculate payroll, generate invoices, and compare actuals vs. schedule.

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Workforce Planning - Coming Soon!

Say goodbye to spreadsheets and relying on analysts to track down the data you need now. When it comes to planning you need to be able to track both sides of the staffing equation: patient demand and your workforce. With our new planning module, you will be able to project patient demand and productivity targets to forecast you workforce staffing needs. Additionally, our tools will also let you track your roster over the next 18 months at site level and organization wide to track new starts, terminations, other gaps in coverage to ensure you have a healthy roster and if not make decisions on how to re-allocate staff you need across your portfolio of care locations.

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Workforce-Planning

Workforce Planning - Coming Soon!

Say goodbye to spreadsheets and relying on analysts to track down the data you need now. When it comes to planning you need to be able to track both sides of the staffing equation: patient demand and your workforce. With our new planning module, you will be able to project patient demand and productivity targets to forecast you workforce staffing needs. Additionally, our tools will also let you track your roster over the next 18 months at site level and organization wide to track new starts, terminations, other gaps in coverage to ensure you have a healthy roster and if not make decisions on how to re-allocate staff you need across your portfolio of care locations.

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API and Integrations

Already using a CRM or ATS? We’ve got you covered. Perhaps your accounting software of choice is Quickbooks. We can integrate with that as well. Our API can integrate with a variety of technologies like ATS, schedulers, CRMs or accounting platforms to ensure that everything you rely on is connected to keep everything running smoothly. 

Are you a large enterprise? We have experience building custom integrations for tailored solutions and workflows as well.

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teams

Engage all of your teams

Our advanced role based permissions allow you to give the right access across your locations and functions with team members within your organization as well as the organizations you collaborate with to share the right information.

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Engage all of your teams

Our advanced role based permissions allow you to give the right access across your locations and functions with team members within your organization as well as the organizations you collaborate with to share the right information.

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Use Cases

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Clinician Portal

Engagement like never before. Make it easy on your teams to know when they are working, tasks they have to complete, collaborate on scheduling and track payments.

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Vendor Portal (VMS Alternative)

Save time managing external coverage when you need it to fill openings to easily post a need, review presentations, fill open shifts, and track rates, spend and invoicing across all of your vendors.

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Client Portal

Become a strategic partner to your clients giving line of site into clinician rosters, schedules, timesheets and invoices.

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Back Office/Accounting

Manage your rates, pay and invoice calculation automation to be ready to feed your accounting tools.

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Strategic Staffing/Float Pool Management

Use our healthcare workforce app to get line of site into your organization as a whole to make strategic float pools, cross credentialing coverage, flex staffing and more.

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Scheduler

The power of a scheduler connecting your front end recruiting and onboarding process with your accounting ecosystem for efficient and accurate payments.

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CRM

Our technology built for managing all of your healthcare organization's relationships and interactions between your workforce, your care locations and your partners (clients and vendors). In healthcare, you need to be able to see your workforce's relationship to your care locations, scheduling rosters, states for state licensure, privileges by facility, payors and organization's they are associated with (clients or vendors). Our solution gives you line of sight and flexibility into all aspects of your operations across the full life cycle from onboarding to payment.

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Task Management and Collaboration

Staying organized across your team’s critical task management workflows like credentialing, expirations, state licenses, privileges and overall onboarding is no small undertaking. Kimedics collaboration workflows allow you to work together and track statuses, task assignees, set up templated checklists, and create flags and warnings to help highlight where you could have an issue proactively. Get instant line of sight into your team’s tasks at the status level down to the individual checklist items to ensure your team hits their goals.

Manage • Optimize • Collaborate

Kimedics combines all your workforce management needs in one intuitive platform. Say goodbye to piecing together disjointed solutions. Contact us to learn more and see how we can help you transform your healthcare operations.
Book a Demo

Customized For You

Get answers to your unique questions, and find out why Kimedics is the right choice for your organization.

You can also call us at 502-509-4617 for any questions you have.